USE CASE
Planning a vehicle delivery with OPTMS
Vehicle delivery planning depends on more than distance between two points.
A planner needs to know whether the vehicle is ready, whether it can be collected, whether it fits the transporter, whether the driver can legally complete the work, and whether the route supports the wider operation.
OPTMS brings those details together, then suggests the best movement plan based on real operating constraints.
STAGE 1
The vehicle that needs to be delivered
The process starts with the vehicle record.OPTMS uses the vehicle details to understand what can be moved, how it can be moved, and whether anything needs to be checked before the job is planned.
This helps OPTMS avoid planning movements that look good on a map but fail in the yard.
For example, a vehicle may be physically present at a dealer site, but still unavailable because it is waiting for keys, inspection, charging, paperwork, valet, repair or customer release.
OPTMS can flag this before the planner builds a route around a vehicle that cannot yet be moved.
DATA OPTMS USES
The vehicle details that change the movement plan
Vehicle registration
VIN
Make, model and body type
Length, width, height and weight
Fuel type
Battery charge or fuel level
Vehicle colour
MOT status and expiry date
Tax status
Current location
Location history
Vehicle readiness
Drivability status
Keys status
Damage status
Special handling requirements
Priority level
Delivery deadline
Customer or stock status
STAGE 2
Collection and destination
Once the vehicle is understood, OPTMS checks the collection and delivery points.
The software looks beyond the postcode. It considers the practical details that affect whether a movement can actually happen.
This helps planners avoid avoidable delays.
A delivery point may only accept vehicles during certain hours. A dealer site may have limited transporter access. A yard may need advance notice. A destination may be suitable for a small transporter, but unsuitable for a larger vehicle carrier.
OPTMS uses this information before it recommends a movement plan.
DATA OPTMS USES
The site data that decides whether the move works
Collection location
Destination location
Preferred delivery date
Earliest collection date
Latest delivery date
Collection opening hours
Delivery opening hours
Site access notes
Transporter access restrictions
Loading area availability
Contact details
Yard or dealer instructions
Previous failed collection or delivery attempts
Expected loading and unloading time
Known access risks
STAGE 3
Selecting
the transporter
OPTMS then checks which transporter is suitable for the job.
This is where the software moves from simple route planning into real vehicle logistics planning.
This allows OPTMS to suggest a transporter that can carry the vehicle safely, legally and practically.
A vehicle might fit on one transporter but not in a particular bay. A transporter might have capacity available, but be due for inspection. A route might be possible when empty, but unsuitable once the transporter is loaded.
DATA OPTMS USES
The transporter data that decides what is possible
Transporter type
Transporter base location
Vehicle capacity
Bay count
Bay size
Bay height, weight and length limits
Payload capacity
Loaded weight and dimensions
Gross vehicle weight
Gross train weight
Axle limits
Ramp angle
Winch availability
Load securing equipment
Covered or open transport
Defect status
Inspection date
MOT status and renewal date
Workshop bookings
Availability window
Approved customer or contract use
STAGE 4
Choosing
the driver
The next step is driver suitability.
OPTMS checks whether the driver is available, qualified and able to complete the work inside legal and operational limits.
This helps the planner understand which driver can complete the work without creating a compliance issue or an unrealistic working day.
For example, a driver may be available on the rota, but already too close to their weekly driving limit. Another driver may have the right hours available, but lack the licence or experience needed for a particular transporter.
OPTMS uses these details to recommend a suitable driver and explain why other drivers were excluded.
DATA OPTMS USES
The driver data that decides who can do the job
Licence categories
Driver CPC status
Shift pattern
Availability
Holiday
Start location
Finish location
Hours driven today
Hours driven this week
Hours driven across the current two week period
Required breaks
Daily rest
Weekly rest
Overtime allowance
Overtime already used
Driver skill tags
Customer approval status
Experience with vehicle types
Experience with specific sites
Driver notes
STAGE 5
Optimising the route
Once the vehicle, locations, transporter and driver have been checked, OPTMS builds a proposed movement plan.
The route is based on far more than just shortest distance.
OPTMS can consider the best collection and delivery sequence, the required delivery windows, driver hours, planned breaks, transporter capacity, vehicle weight, loaded height and length, site access restrictions, low bridge risk, opening hours, loading and unloading time, return to base needs, inspection or workshop requirements, fuel use, distance, estimated time, cost per movement and the operational priority of each job.
The result is a route that reflects how the work will actually happen.
OPTMS can also explain the plan. If a vehicle, driver, transporter or route has been excluded, the software can show the reason.
This gives planners confidence in the recommendation and makes it easier to correct bad or missing data.
DATA OPTMS USES
The planning data that turns a route into a workable movement
Collection sequence
Delivery sequence
Delivery windows
Driver hours
Required breaks
Transporter capacity
Vehicle weight
Loaded height
Loaded length
Known access restrictions
Low bridge risk
Site opening hours
Loading time
Unloading time
Return to base requirement
Inspection or workshop needs
Fuel use
Distance
Estimated time
Cost per movement
Operational priority
WHAT NEXT
Start with a data led pilot
We use your recent movement data to build a clear baseline and compare it against optimised plan tailored to your operation.
Explore different priorities side by side and see the potential improvements across mileage, delivery capacity, fuel and cost.
By applying advanced optimisation to every movement, OPTMS helps vehicle transport operators increase transporter utilisation, reduce unnecessary mileage and lower the cost of vehicle movements.
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Built from your real data
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Measured against your real constraints
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Delivered with clear, actionable insights
